What Are the Advantages and Disadvantages of Remote Online Notarization?

The Law Society of Ontario have recently changed some of its rules allowing remote online notarization. You can now meet a notary public safely and conveniently via online video to securely electronically sign and digitally notarize your documents.

In Ontario, the Electronic Commerce Act, 2000 permits electronic signatures and notary public signatures are recognized as valid across Canada and around the world.

Digital signing platforms also allow for a more secure process than traditional pen and paper signatures. They may include an encrypted chain of custody record-keeping log — keeping the integrity and legitimacy of your document, as well as your privacy.

The following documents can now be virtually commissioned and electronically signed online:

  • Service Ontario / Ministry of Finance documents (including Sworn Statement for the Transfer of a Used Vehicle in the Province of Ontario and Sworn Statement for a Family Gift of a Used Vehicle in the Province of Ontario forms 
  • Affidavits (any type) including OSAP affidavits 
  • Statutory declarations (including CCDC 9A & 9B
  • Recommended consent letters for children traveling abroad (commonly referred to as travel consent letters);
  • Delayed birth registration forms;
  • Applications to amend birth registration;
  • Declarations affirming parentage;
  • Elections to change of name of child under the age of 12;
  • Statutory declarations by an applicant to correct an error in registration;
  • Legal name change applications;
  • Common statutory declarations;
  • Insurance claims;
  • Common law status affidavits;
  • Special invitations to family members overseas;
  • Passport applications (in lieu of guarantor);
  • Pension purpose attestations of recipient being alive and confirming their residency;
  • Residency documents;
  • Lost passports;
  • Single status certificates;
  • Federal government permanent residency card applications;
  • Municipal information forms (MIF) for liquor license;
  • Affidavits waiving vaccinations based on religious grounds;
  • Any document requiring the signature of a lawyer, notary or commissioner which can be commissioned.

However, there are some documents that cannot be notarized through remote online notarization:

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