Speed: 7-Min Online Notary Services For Construction at Staples

Key Takeaways

• Contractors and subcontractors use CCDC 9A and 9B forms to confirm payment of workers and suppliers and to request the release of construction funds.

• These forms must be signed and commissioned by a notary.

• NotaryPro and Staples Canada offer a 7-minute online notary service in-store, no appointment needed.

• Contractors can print, scan, notarize, and ship documents all in one Staples store.

• Our online notary service also supports other construction forms, helping professionals avoid delays and stay focused on their projects.

• Visit a Staples near you to get your CCDC forms commissioned in just 7 minutes with NotaryPro.

Are you a contractor or subcontractor requesting payment beyond a progress draw or seeking the release of holdback funds? If so, you know how important CCDC 9A and 9B forms are to getting that money moving. However, tracking down a notary public to commission them can eat up valuable time.

NotaryPro, in partnership with Staples Canada, created a streamlined notary service designed for busy professionals like yourself. In under 7 minutes, you can get your documents commissioned at a Staples store and return to the job site without delays!

What Are CCDC 9A and 9B Forms Used For?

CCDC 9A and 9B forms are sworn declarations that confirm you’ve paid for labour and materials on a construction project. To be valid, they must be signed and commissioned by a notary public, commissioner for oaths, or a Justice of the Peace. 

Both forms request the release of funds, so you can get paid in the following situations:

• You’re waiting on funds that were withheld as part of the standard holdback.
• You’re owed payments that were contractually scheduled for a later date. 
• You’re dealing with payments that were withheld due to a clear dispute.

CCDC 9A – For General Contractors

As a general contractor, you use this form to confirm you’ve paid everyone involved in your scope of work. That includes labour, subcontractors, materials, services, machinery, and equipment.  Submitting this declaration provides project owners and lenders confidence that project funds were used properly, allowing you to receive payment without delay.

CCDC 9B – For Subcontractors

If you’re a subcontractor, the CCDC 9B form confirms you’ve paid your own workers, sub-subcontractors, and suppliers. It protects you by showing that everyone under your contract has been compensated. This provides general contractors and project owners peace of mind and clears the way for your payment. It also reassures them that there won’t be legal issues or future disputes from an unpaid supplier or worker.

When Do You Need Form CCDC 9A and 9B?

You are required to submit CCDC 9A and 9B forms at specific payment milestones during a construction project.

• Progress Payments: You need these forms when requesting second and subsequent progress payments. They serve as sworn declarations that all previous payments have been distributed adequately to subcontractors, suppliers, and workers.
• Release of holdback funds: After completion of the work and the lien period ends, you’ll need these forms to request release of your holdback funds.

Why Do You Need Form CCDC 9A and 9B?

Using CCDC 9A and 9B forms helps keep payments moving, protects everyone involved and ensures your project stays on track. These forms are not simply for formalities. They are essential for the financial and legal aspects of construction projects:

• Payment release: You need these forms to request the release of progress draws or holdback funds. It ensures that you actually get paid for the work you’ve completed.
• Proof of payment: These forms act as legal declarations that you’ve paid everyone under your scope, such as your workers, subcontractors, and suppliers
• Lien protection: By validating these payments, project owners and lenders can protect themselves from potential claims by unpaid subcontractors or suppliers.
• Contractual compliance: Submitting these forms is often a requirement to receive progress payments and to access holdback funds.
• Industry standard practice: The use of CCDC 9A and 9B forms is a standard practice endorsed by major Canadian construction industry associations.

Commissioning Your CCDC Forms in 7 Minutes at Staples

As a construction leader, you know how busy things can get. Contractors need to plan, budget, schedule, and oversee construction projects. Meanwhile, subcontractors are busy performing specialized tasks and collaborating with other trades. The last thing either group needs is to waste time looking for a notary just to get their CCDC forms commissioned!

With NotaryPro’s online notary services at Staples, you can walk in and connect with a certified notary within 7 minutes. Plus, no appointment is required.

Here is how meeting with a notary at Staples works:

• Walk in with your completed but unsigned CCDC forms
• Use the terminal’s secure Wi-Fi and equipment to access NotaryPro’s platform
• Scan your documents at Staples or upload using your phone, USB, email, or even a QR code 
• Meet with a notary online during a private, secure video call
• Sign your documents in front of your notary, and have them commissioned in 7 minutes

Staples: The Ultimate One-Stop Shop for Construction Businesses

You don’t need to waste hours just to get your CCDC forms commissioned. With NotaryPro’s online notary solution available at Staples Canada, you can streamline your entire paperwork process without slowing down your day. Curious? Here’s how Staples becomes your go-to shop for commissioning construction documents:

1. Instant Access to Notary Services Across Canada

You can walk into any Staples Business Centre and connect with a notary public online instantly with no appointment needed! Just head to the terminal, upload your CCDC 9A and 9B forms, and get them commissioned in minutes.

2. One Place to Commission, Print, Scan, and Ship

Not only can you meet with a notary online at Staples. You can also print your documents, make copies, and mail completed forms directly to owners or lenders. You have a complete document workflow solution under one roof! Plus, while you’re there, you can pick up office supplies for administrative needs.

3. Secure and Compliant

Staple’s notary solution uses NotaryPro’s encrypted platform with identity verification, secure video calling, and strict data protection policies. These features ensure your information stays protected.

4. Flexible Payments and Fast Turnaround

No more waiting days or dealing with cash-only offices. You can use Visa, Mastercard, Apple Pay, PayPal, Discover, and American Express. Digital payments speed up the process and reduce delays.

5. Onsite Support When You Need It

Need help uploading your documents or using the terminal? An in-store Staples associate is always available to guide you, ensuring you can complete your documents quickly and accurately. 

For fast notary solutions, Staples’ in-store notary terminals, powered by NotaryPro, deliver convenience that works just as hard as you do.

Notary Services for Other Construction Documents

While CCDC 9A and 9B forms are standard in the construction industry, they’re not the only documents that require commissioning. You can use the same fast, secure service to finalize:

• Forms for Declaration of Last Supply Under Subsection 31(5)
• Statutory Declaration (DCL044)

Whenever paperwork threatens to slow you down, you can take care of it quickly with NotaryPro at Staples!

Commission CCDC Forms in Minutes At Staples

CCDC 9A and 9B forms help you get paid, whether you’re a contractor requesting progress payments or a subcontractor claiming holdback funds. 

With NotaryPro’s instance notary service at Staples Canada, you can forget about waiting. Just walk into any Staples store, meet with a notary public via their terminal, and get your forms commissioned in 7 minutes. 

Ready to commission your CCDC form today? Visit a Staples near you and start your 7-minute notary session with NotaryPro.