How Technology is Redefining Online Notary Services

Today’s digital advancements enable Canadians to meet with a notary public entirely online, without leaving their homes or offices. This means skipping the commute to a notary’s office and having your documents completed in under 7 minutes. 

Technology serves as the backbone of online notary experiences, facilitating secure, accessible, and convenient transactions. Here, we examine how technology has revolutionized the notary landscape, making effortless and secure online solutions possible.

Traditional In-Person Notary Services

Traditional notary services require you to schedule an appointment and travel to a notary’s office. To meet with a notary in person, you need to spend time commuting to a physical location and incur transportation expenses. Moreover, sitting in traffic or searching for parking can further slow you down.

The Evolution of Remote Online Notary Services

With the advent of online notary platforms, you can meet with a notary virtually and have your documents commissioned in minutes. You can now e-sign documents, attend appointments from anywhere with Wi-Fi, and send or receive documents safely and securely.

This shift first emerged during the pandemic, when Canada saw major regulatory changes to accommodate online notary services. Provinces like Ontario, British Columbia, and Alberta were among the first to adopt online notary services. Each province has its own rules regarding online notary services, so it’s best to check with your local provincial or territorial regulations.

In accordance with Ontario Regulation 431/20, Ontario notaries can virtually commission documents in their capacity as commissioners of oaths. However, notarization services must be done in person in Ontario, as regulations don’t permit online notarization. See a full list of documents you can and cannot complete online for more information.

NotaryPro’s Sophisticated Security Technology

NotaryPro’s platform employs a host of innovative technologies to make your notary services experience safe, secure, and convenient. 

Enterprise-Level Protection

We use Microsoft Azure, one of the most secure cloud platforms, to store and protect your data and documents. All documents are encrypted while you upload them, when they’re stored, and while they’re in transit. Encryption enables us to scramble the content of your documents into unreadable code, so nobody can access your information.

Frictionless Document Signing Technology

We’ve partnered with leading digital signing platforms like SignNow and DocuSign to ensure our signing service is secure. Each document is encrypted before and after the signing process. Only trusted users can access the system, and we double-check who they are. How? We restrict access by using authentication tokens and verifying IP addresses. This means that someone can only access your documents with a digital key from a specific location.

Safe, Verified Access

We protect access to your NotaryPro account with top-tier identity verification powered by OAuth 2.0. Encrypted tokens verify every action you take, starting with logging in. We use secure digital keys to verify your identity each at login, so only you can access your data.

We also use role-based access permissions to ensure that only authorized users can view or manage your documents. Essentially, only NotaryPro notaries and admins can view your data. Each user can only access what they need to perform their job, and nothing more, to keep your information as secure as possible.

Our system also constantly verifies who you are and whether you’re allowed to be doing what you’re trying to do.

Secure Database, Website, and Platform

Behind the scenes, we store your information in a highly protected database with robust safeguards, backed by AES-256. We use HTTPS encryption on our website, so your information remains protected as it travels between your device and our website. We also use a firewall (digital barrier) to prevent access to your data outside of our secure environment.

Keeping You Safe During Virtual Appointments

We use Twilio to protect all email, video, and audio communications to keep your information safe at every step. All video and audio is encrypted during online notary appointments, protecting your identity and the information discussed. We also encrypt emails in transit while they’re being sent with secure TLS technology.

Tech-Powered Protection at Each Click 

We protect your data by using secure tokens, which block unauthorized access with time-limited access keys. Every time you click a button, view a document, or submit a form, a token is sent in the background to verify it’s you making the request. A token works like a hidden security check.

Each time you click a button or take an action, a token is sent in the background to confirm you’re making the request. These tokens contain information unique to you, including details about your session, device, and permission levels. Tokens are encrypted, meaning no one else can read or change them. Our system verifies your token each time you take action to ensure each request comes from you, and only you.

The Convenience of Online Notary Services

Online notary services empower you to enjoy a more convenient online notary experience than ever before.  You can meet with a notary public and have a document commissioned in 7 minutes. The best part? NotaryPro offers instant service, so you can meet with a notary in under 5 minutes without booking an appointment. Notary services don’t have to interrupt your day or require you to commute. 

This eliminates barriers for Canadians with mobility restrictions or located in remote, rural, and underserved communities. You no longer need to travel long distances or book time off work to meet a notary public in person.

With a digital notary platform, you can have documents commissioned from any connected device — including a smartphone or tablet. You can also meet with a notary while on the go, from an airport, hotel or taxi. Digital notary technology has advanced significantly, making notary services faster and more accessible.

Online Notary Services for Organizations

Law firms, real estate businesses, construction companies, and more now integrate digital notary services into their workflows. Businesses gain considerable efficiency with online notary appointments, reducing document turnaround times and accelerating project timelines. Essentially, online commissioning helps businesses serve clients faster, eliminate administrative bottlenecks, and meet tight deadlines.

Meet with a Notary Online Today

Notary services have evolved from paper-bound chores that require a commute to streamlined digital experiences. Canada’s legal framework has evolved to permit online notary solutions, with technology serving as the catalyst for making them trustworthy, secure, and efficient. 

NotaryPro uses cutting-edge technology to facilitate a safe, effortless, and convenient experience. Our platform was built around your security, so you can enjoy peace of mind while using our streamlined solution. 

Discover how effortless it is to meet with a notary public today! Book an online notary appointment to have documents commissioned in under 7 minutes — safely and securely.