Save time when drafting your Affidavit Verifying Corporate Signing Authority. Our free template makes it easy to fill in your details and commission it online with a notary in minutes, from anywhere.

What Is an Affidavit Verifying Corporate Signing Authority?

An Affidavit Verifying Corporate Signing Authority confirms you’re legally authorized to sign documents for your corporation. It verifies your power to sign contracts, agreements, and legal documents that bind your company in transactions.

What Is the Purpose of an Affidavit Verifying Corporate Signing Authority?

The purpose of an Affidavit Verifying Corporate Signing Authority is to prove your corporation officially recognizes your signing authority. It assures third parties that you’re signing with corporate approval and not just on your own.

In some provinces, this affidavit serves as a substitute for a corporate seal for property or registry filings. Government offices and legal professionals often need this Affidavit before accepting your signature on behalf of a corporation.

Overall, this Affidavit provides transparency and protects your corporation during important legal or business transactions.

When Do You Need an Affidavit Verifying Corporate Signing Authority?

Here are common scenarios needing this Affidavit:

1. Signing Contracts or Agreements

If signing agreements for your corporation, you may need proof of signing authority. This Affidavit confirms your role and ability to bind your corporation.

2. Applying for Business Licences, Permits, or Government Registrations

Government offices or licensing bodies may ask for this Affidavit during applications. It proves you’re an authorized representative of your business .

3. Legal or Financial Transactions

This Affidavit verifies you’re authorized to act in legal or financial matters on behalf of your corporation.

4. When a Corporate Seal Is Not Used

If your corporation has no seal, this Affidavit serves as a substitute. It confirms your authorization and protects your corporation from unauthorized signatures.

Who Can Sign an Affidavit Verifying Corporate Signing Authority?

The below list of people can sign this Affidavit:

• Directors of a corporation

• Officers with authorized signing power

• Authorized representatives acting on a corporation’s behalf

You must hold a recognized position and have clear authority to act on behalf of your corporation. If you’re unsure, check with your board or legal team before preparing your Affidavit.

Completing an Affidavit Verifying Corporate Signing Authority 

To complete your Affidavit, you’ll need to provide information about your role and the corporation you represent. Here’s what to include in your Affidavit:

• Your full legal name, contact details, and current position within a corporation. 

• Your corporation’s full legal name and registered office address. Include identifying numbers, such as a business registration or incorporation number.

• A clear statement that confirms you have the legal authority to sign documents on behalf of your corporation.

• Proof that it was commissioned by an authorized official, like a notary public. The notary will sign and stamp your document to show that they commissioned it.   

It’s a good idea to attach documents that prove your authority, like a board resolution or relevant excerpts from your corporation’s bylaws.

Commissioning an Affidavit Verifying Corporate Signing Authority

To be legally valid, your Affidavit Verifying Corporate Signing Authority must be commissioned. This means signing the document in the presence of a notary public or a commissioner of oaths.

When you commission this Affidavit, you’re swearing or affirming that the information is true to the best of your knowledge. Knowingly providing false information may be considered perjury under Canada’s Criminal Code.

You can commission your Affidavit online through a secure video call. During your online notary appointment, the following will take place:

• You’ll show a valid government-issued ID for identity confirmation.

• You’ll swear or affirm that the contents of your Affidavit are true.

• You’ll confirm you understand the document and are signing voluntarily.

• You’ll sign and date the Affidavit while a notary watches in real time.

• A notary signs and applies their official stamp or seal.

Our online notary solution makes commissioning your Affidavit fast, simple, and secure. Connect with a notary online, sign in real-time, and complete the process in under 7 minutes!

Draft Your Affidavit Verifying Corporate Signing Authority Today

If you’re signing documents on behalf of a corporation, this Affidavit helps confirm your legal authority. Government agencies, financial institutions, and legal professionals may require this Affidavit before accepting your signature.

Ready to confirm your legal authority to act and sign on behalf of your corporation? Use our free template to prepare your Affidavit with the correct details and format. Once completed, commission it online through our secure online notary service — no in-person visit required.