Affidavit Verifying Corporate Signing Authority Guide

Key Takeaways

• An Affidavit Verifying Corporate Signing Authority confirms your legal right to sign on behalf of a corporation.

• This Affidavit is often required in legal, financial, or government-related transactions when a corporate seal isn’t used.

• Only directors, officers, or authorized representatives can sign it, and specific personal and corporate details must be included.

• Non-profit organizations can also use it, but it doesn’t grant signing power; it only confirms existing authority.

• Use our free Affidavit template and book an online notary to make your corporate signing authority official today.

If you’re signing documents for a corporation, it’s not always as simple as just jotting down your name. Depending on the document, you might need to prove you have the legal authority to act on behalf of your company. Without that proof, contracts can stall, deals can fall through—and things can get complicated.

The Affidavit Verifying Corporate Signing Authority officially confirms your authorization to represent your company. This document ensures transparency, protecting both you and your corporation, and helps facilitate smooth business transactions.

This guide explains how the Affidavit works, who can sign it, and how to prepare and commission it properly.

What Is an Affidavit Verifying Corporate Signing Authority?

An Affidavit Verifying Corporate Signing Authority is a legal document that confirms you’re authorized to sign documents on behalf of your corporation.

You use this Affidavit to assert your role—as director, officer, or authorized representative—and validate your authority in formal business transactions. This document confirms your power to sign contracts, agreements, and other legal documents that bind your company.

What Is the Purpose of an Affidavit Verifying Corporate Signing Authority?

The Affidavit Verifying Corporate Signing Authority exists to prove that your corporation officially recognizes your legal signing authority. It assures third parties that you’re acting with corporate approval and not just on your own.

In some provinces, this Affidavit replaces the need for a corporate seal in property or registry filings. Government agencies and legal professionals often require this document before accepting your signature on behalf of a corporation.

The Affidavit Verifying Corporate Signing Authority shows transparency and protects your corporation in high-stakes transactions.

When Do You Need an Affidavit Verifying Corporate Signing Authority?

Here are the most common situations when this Affidavit is required:

1. Signing Contracts or Agreements

If you’re entering into agreements on your corporation’s behalf, you may need to show written proof of your signing authority. The Affidavit confirms your role and ability to bind a corporation.

2. Applying for Business Licences, Permits, or Government Registrations

Some government offices or licensing bodies may ask for this Affidavit during business applications. The Affidavit Verifying Corporate Signing Authority proves you’re an authorized representative of a corporation.

3. Legal or Financial Transactions

The Affidavit may be required during legal or financial matters that involve your corporation. It helps verify that you’re authorized to act in these critical situations.

4. When a Corporate Seal Is Not Used

If your corporation doesn’t use a corporate seal, an Affidavit Verifying Corporate Signing Authority becomes essential. It serves as a substitute and confirms that you have the necessary authorization. This Affidavit also protects your corporation from legal issues arising from unauthorized signatures.

In such cases, this Affidavit assures others that you’re legally allowed to act for your corporation and sign documents on its behalf.

Who Can Sign the Affidavit Verifying Corporate Signing Authority?

You can only sign this Affidavit if you hold a recognized role in your corporation, such as a director, officer, or authorized representative. You need to have clear authority to act on behalf of a corporation in legal or business matters. Your role and position should also appear in the Affidavit to confirm your standing.

If you’re unsure whether you have signing authority, check with your board or legal team before preparing the Affidavit.

Details to Include in Your Affidavit Verifying Corporate Signing Authority

Your Affidavit must include complete and accurate details to confirm your corporate signing authority. Each part strengthens the Affidavit’s legal credibility.

1. Your Personal Information

State your full legal name, contact details, and current position or job title within your corporation. 

2. Corporation’s Legal Information

List your corporation’s full legal name and registered office address. If available, include identifying numbers like a business registration or incorporation number.

3. Statement of Authority

Include a clear statement that confirms you have legal authority to sign documents on behalf of your corporation.

4. Supporting Documents

Attach documents that show how you received signing authority. These might include a board resolution or an excerpt from the bylaws.

5. Commissioning Details

The Affidavit must be sworn or affirmed in front of a notary public or commissioner of oaths. They’ll sign and stamp the document to complete the process.

Use our free Affidavit Verifying Corporate Signing Authority template to draft your document in minutes! It’s structured to include all the required information, allowing you to save time and avoid mistakes.

Commissioning the Affidavit Verifying Corporate Signing Authority

After you draft your Affidavit Verifying Corporate Signing Authority, you’ll need to have it commissioned. Commissioning means signing the Affidavit in front of a notary public or commissioner of oaths to make it legally valid.

When you sign, you’re swearing or affirming that the statements in the Affidavit are true to the best of your knowledge. Giving false information in an Affidavit may be considered perjury under the Criminal Code of Canada.

You can meet with a notary online to commission your Affidavit over a secure video call. During your online notary appointment, here’s what will happen:

• You’ll show a valid government-issued ID so a notary can confirm your identity.
• A notary will ask you to swear or affirm that the details in your Affidavit are true.
• They’ll make sure you understand the document and confirm you’re signing it voluntarily.
• You’ll sign and date the Affidavit while a notary watches in real time.
• A notary will then sign and apply their official stamp or seal.

Our online notary service makes commissioning your Affidavit Verifying Corporate Signing Authority fast, secure, and hassle-free! You can book instantly or select a time that suits you best, including mornings, evenings, or weekends.

Complete the online commissioning process from your home or office in under 7 minutes. Just use your phone, tablet, or computer to connect with a notary and get it done when it fits into your day.

Additional Considerations for Using the Affidavit Verifying Corporate Signing Authority

The Affidavit Verifying Corporate Signing Authority can be used by a wide range of entities, including not-for-profit corporations. If you represent a non-profit or another registered entity, this Affidavit still applies when you need to sign on your organization’s behalf.

However, you cannot use this Affidavit to delegate authority. It only confirms that you already have the legal power to act for an organization. It doesn’t allow you to grant signing rights to someone outside a corporation.

Make Your Corporate Signing Authority Official Today

Whether you represent a corporation, non-profit, or legal entity, the Affidavit Verifying Corporate Signing Authority confirms your right to sign documents. This Affidavit adds clarity, protects third parties, and supports smooth transactions by removing uncertainty around your role.

Start drafting your Affidavit now using our free Affidavit Verifying Corporate Signing Authority template. When you’re ready, book an online notary appointment with one of our notaries and get started from anywhere on your schedule.