DocumentsCustom Notarized Invitation Letter for a Canadian Visa Application
Custom Notarized Invitation Letter for a Canadian Visa Application
Are you inviting someone to Canada and require a notarized Invitation Letter? With NotaryPro, you can now create and notarize a custom invitation letter to help support your visitor’s Canadian visa application.
- They have a genuine reason to visit
- They have a host who will provide accommodations and financial support during their stay
- They intend to return to their home country after their visit and are not at risk for overstaying their visa
Invitation Letter
To make the process of drafting and notarizing your Invitation Letter as easy and convenient as possible, NotaryPro offers an online document creator. You can avoid the hassle of making an appointment with a notary public and spend less time drafting a document. For the most up-to-date guidance on what you should include in your Invitation Letter, please visit the Government of Canada website.
What is an Invitation Letter?
What details or information does an Invitation Letter contain?
- Sender’s Information: If you or your business is inviting someone to Canada, ensure that you include your full name, address, and your or your business’ contact information.
- Visitor’s Information: Ensure that the letter includes the full name, address, and contact information of the person being invited to Canada.
- Date and Length of Stay: The specific dates of the visit should be mentioned, including the start and end date of the visitor’s intended stay in Canada.
- Purpose of Visit: The invitation letter must also explain the purpose of the visit. This can be for tourism, business meetings, conferences, family visit, or any other reason.
- Relationship to the Visitor: Disclosing the relationship between you and the visitor (if they’re a family member, work with you, etc.) helps establish the credibility and authenticity of the invitation.
- The Visitor’s Itinerary: If there’s a planned itinerary for the visit, please include it in your invitation letter. Providing details of the different places the visitor plans to go, events they’ll attend, or business meetings to be conducted, should be mentioned in the invitation letter.
- Financial Responsibility: Be sure to include who will be financially responsible for the visitor’s expenses during their stay in Canada. This section of the letter can include details about where the person will be staying, how they’ll get around, and any other financial support provided.
- Accommodation Details: Make sure to include the address and contact information of the place where the visitor will be staying in the letter, even if they’re staying with you.
- Declaration of Invitation: It’s important to clearly state that the sender is inviting the recipient to visit Canada and that they take responsibility for the visitor during their stay.
Notarization: Having the invitation letter notarized adds an extra level of authenticity and credibility to the document.
What other documents do I need with my Invitation Letter?
Depending on the type of Canadian Visa the visitor is applying for, the additional documents that you’ll need to include with the invitation letter may vary. Some of the most common documents are:
- Proof of Identity: A clear copy of your valid passport or government-issued identification document should be provided. This includes the personal information page showing your name, photo, date of birth, and passport/ID number. This step is important for both the sender and the visitor.
- Proof of Canadian Citizenship or Permanent Residency: As the person inviting your visitor to Canada, you must be a Canadian citizen or permanent resident. With the letter, be sure to include a copy of your citizenship certificate, permanent resident card or birth certificate.
- Proof of Relationship (if applicable): If the visitor is coming to Canada for a family reunion or to visit a relative, including documents such as birth certificates, marriage certificates, or other evidence helps establish the relationship between the host and the visitor.
- Proof of Accommodation: Provide documentation to confirm that the visitor has accommodations lined up for their entire stay in Canada. This can include a hotel reservation confirmation, lease agreement, or a letter from the host confirming the visitor’s accommodation arrangements.
- Financial Support Documentation: If you are financially supporting the visitor during their stay, you’ll need to provide proof of your financial capacity. This can be done through bank statements, a letter of employment, or other financial documents to demonstrate your ability to cover their expenses for the time they’ll be visiting.
- Travel Itinerary: Though this was already mentioned, including flight reservations, a detailed schedule of activities, or prepaid tickets to events or attractions can help validate the purpose and length of the trip.
- Employment Verification: If the visitor is employed in their home country, including a letter from their employer stating their position, length of employment, salary, and permission for their time off for their visit, can help further support their visa application.
- Travel Medical Insurance: It’s important for visitors to Canada to have travel medical insurance. Be sure to include proof of travel medical insurance coverage that lasts for the entire length of their trip.
- Proof of Return: To help demonstrate the visitor’s intention to return to their home country after they visit Canada, including evidence such as employment contracts, property ownership, or ties to their home country can help.
Please note that the specific documents required can vary between individuals, so it’s recommended to consult the official website of Immigration, Refugees and Citizenship Canada (IRCC) or seek advice from a qualified immigration professional to ensure you include all necessary documents based on your specific situation.
Do I need to have my Invitation Letter notarized?
Having an invitation letter notarized adds credibility and authenticity to the document. It demonstrates that the letter has undergone a thorough verification process, making it more reliable and trustworthy. While not always mandatory, notarization increases the chances of a successful visa application and shows your commitment to providing accurate information.
Frequently Asked Questions
What is an Invitation Letter?
An invitation letter for a Canadian visa is a document issued by a person or organisation in Canada inviting someone from another country to visit.
It serves as a supporting document for a Canadian visa application and provides information about why the person is visiting, and the relationship between the host and the visitor.
Is an invitation letter mandatory for a Canadian visa application?
It depends – not every type of Canadian visa requires an invitation letter.
The requirement for an invitation letter depends on the purpose of the visit and the specific visa category. It is recommended to check the official requirements for your visa type.
Can an invitation letter guarantee the approval of a Canadian visa?
No, an invitation letter alone doesn’t guarantee the approval of a Canadian visa.
The final decision rests with the Canadian immigration authorities, who assess various factors, including the visitor’s eligibility, ties to their home country, financial capacity, and the purpose of the visit.
Is NotaryPro’s online drafting & notary service legally recognized?
Yes, NotaryPro’s documents are legally recognized.
NotaryPro’s documents have been accepted by many institutions and authorities, including OSAP and Service Ontario.
Is NotaryPro’s online drafting & notary service secure?
Yes, NotaryPro uses the latest encryption technology.
Your personal information and documents are subject to the highest level of digital security, and we ensure that your documents are notarized in compliance with all applicable Canadian laws and regulations.
How much does it cost?
It’s free to create your document, although we do offer online notarization for a small fee.
That’s right! Creating your document comes at no cost to you, but if you would like to notarize it at the same time, we’re happy to help. Please find our detailed prices here.
Can I issue a letter of invitation as a student?
Yes! If you’re a student attending a Canadian university, you can write an invitation letter to invite your family to visit you.
Your specific university may have their own specific procedures, so it’s best to check with student services to ensure that you’re completing the process correctly.