NotaryPro’s online document creator is designed to make the process of drafting and notarizing your RIN Letter as easy and convenient as possible. Instead of having to make an appointment with a notary public and spend hours drafting a document on your own, you can complete the entire process online from the comfort of your own home.

What is a RIN Request Letter for Company Vehicle in Ontario?

In Ontario, A RIN is a 9-digit number the MTO assigns to a company vehicle. This number demonstrates that a business has registered its company vehicle(s) with the Ministry of Transportation. In order to get a RIN, you need to send the MTO a RIN request letter, and have it sworn before a notary public or commissioner of oaths. In the RIN request letter, you would request that a vehicle be registered under your business’s name.

Once the MTO receives the request letter, they will review it and verify the information you provided. If the request is approved, the MTO will issue your business a unique 9-digit RIN with a barcode.

What Details Does a RIN Letter Require?

When requesting a RIN for your company, you’ll need to provide the MTO with some basic information about your corporation or business, including:

• Your full name and position at the company
• Your corporation’s name
• Your corporate address
• The purpose of your RIN letter request
• Make, model, year, colour, and class
• Vehicle identification number

What Other Documents Do I Need with a RIN Request Letter?

The specific documents required may vary depending on the type of business, but in general, the following documents should be included:

• A notarized RIN request letter written by someone with the authority to bind the organization, like an owner or director. A notary public must verify your identity, verify your business documents, and affix a notarial seal to your RIN letter.
• One identification document for your business (e.g., articles of incorporation or amendment, or a letter of good standing).
• Two documents that show proof of your business’s address (e.g., an insurance pink slip or a copy of a utility bill). These can be physical copies or digital.
• Identification documents for the person authorized to sign the request letter, such as a driver’s license or passport.
• A detailed description of the business or organization’s activities and how they relate to vehicle registration.

It is important to carefully review the MTO’s requirements on their website and ensure that all necessary documents are included to avoid any delays in the processing of the application.

How Do I Apply for a RIN Number for a Business Vehicle in Ontario?

To apply for a RIN number to register a business vehicle in Ontario, you need to send a notarized request letter to the MTO. The letter should include your business or organization’s name, address, phone number, and any other relevant information requested by the MTO. You will also need to provide documentation proving your eligibility for a RIN, such as business registration documents and identification documents for the person authorized to sign the request letter.

For more detailed information for applying for a RIN number for your business, please refer to our blog, Guide to Ontario’s Registrant Identification Number (RIN).