Free Letter of Authorization Template

You might need to draft a Letter of Authorization in the following situations:

Minimal Financial Transaction Management: Grant a trusted person, like your spouse or business associate, permission to pick up bank drafts, checks, or other instruments.

Note: for more comprehensive financial transaction management, you’ll need a Power of Attorney instead.

Document Pickup: Enable someone to pick up documents, like transcripts or corporate documentation, and authorize them to do so.

A Letter of Authorization plays a pivotal role in various circumstances, officially delegating authority and streamlining processes. More specifically, a Letter of Authorization for the following purposes:

• Validates granting specific rights or permissions to another party.
• Affirms that the authorized party has the right to act on behalf of the granting party.
• Specifies the authorization duration, scope, and limitations, if applicable.
• Provides a legal basis for the authorized party to take action or make decisions.
• Streamlines processes by enabling efficient task delegation, decision-making, and representation.
• Helps ensure compliance with legal and regulatory requirements, particularly in stricter industries.
• Protects against unauthorized and potentially dangerous activities.

Drafting your Letter of Authorization is relatively straightforward; simply follow the steps below to ensure it’s clear and accepted:

• List the Parties Involved: Provide the full names and contact details of the authorizer (party granting authority) and the authorized party (party receiving authority).

• Outline the Authorization Scope: Specify the actions or decisions the authorized party is allowed to take on behalf of you or your business. Provide sufficient detail to avoid ambiguity or confusion.

• Specify Authority Duration: Provide the date you’re issuing the authority and if applicable, the date it expires. If the authorization isn’t granted indefinitely, an expiration date ensures it is only valid for a specific period.

• Sign and Date Your Letter: Ensure your Letter is signed by the party granting authority and the party receiving it.

• Commission Your Letter: You can meet with a notary public to have your letter commissioned, thereby enhancing its authenticity and legal validity. Book an online notary appointment to complete commissioning in under 7 minutes.

For bonus tips on completing your letter, see our Letter of Authorization Guide.

A commissioned Letter of Authorization carries greater legal weight, making it more valid if challenged. Commissioning also enhances authenticity and provides stronger protection if legal issues arise in the future. Essentially, commissioned documents hold more weight in court.

During a commissioning appointment with a notary, you’ll swear or affirm that the contents of your Letter are accurate. You’ll also present your ID to confirm your identity, and the notary will witness you signing your Letter. They’ll also sign it, and add their seal to make everything official.

Book an online notary appointment to sign your Letter from anywhere with Wi-Fi today!