DocumentsCertificate of Incumbency
Certificate of Incumbency
The Certificate of Incumbency is a legal document used to verify the current officers and directors of a corporation. This certificate serves as an official statement, confirming the individuals who hold key positions within the company and their authority to act on its behalf.
The Certificate of Incumbency is:
- A written confirmation of the company’s current leadership structure.
- Provides clarity on the authorised representatives of the corporation.
- May be required by financial institutions, regulatory bodies, or other entities for various business transactions.
Certificate of Incumbency
To simplify the process of creating your Certificate of Incumbency, NotaryPro offers an online document creator. You can avoid the hassle of making an appointment with a notary public and spend less time drafting a document.
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What details or information does the Certificate of Incumbency contain?
The Certificate of Incumbency typically includes the following details:
- Company information: Name, registration number, and address of the corporation.
- Officer and director details: Full names, titles, positions, and contact information.
- Authority confirmation: Statement confirming the individuals’ authority to act on behalf of the corporation.
- Effective date: Date when the certificate is issued and effective.
- Notarization: The signature and seal of a notary public or commissioner of oaths to certify the authenticity of the document.
When would I need the Certificate of Incumbency?
You may need the Certificate of Incumbency in various situations, such as:
- When dealing with financial institutions, regulatory bodies, or legal matters.
- To confirm the current leadership structure during corporate changes.
- Often required for cross-border transactions and regulatory compliance.
Do I need to have my Certificate of Incumbency notarized?
Yes, notarizing the Certificate of Incumbency is recommended. While notarization is not always a legal requirement, it adds credibility to the document and confirms its authenticity.
How to Draft & Notarize your Document
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1
Fill out our simple online form with your information.
2
Review and approve the document we generate based on the information you provided.
3
Connect with a notary public online in minutes who will verify your identity and witness your electronic signature.
4
Receive your notarized document via email and print it out for your records.
Frequently Asked Questions
Who can request a Certificate of Incumbency?
Various parties, including banks, financial institutions, business partners, and government agencies, might request a Certificate of Incumbency to verify a company’s current officers, directors, and shareholders for legal and financial purposes.
Can a Certificate of Incumbency be issued by anyone within the company?
Generally, a Certificate of Incumbency should be issued by someone with the authority to represent the company officially.
Such as a registered agent, corporate secretary, or authorised officer. Issuing the certificate without proper authorization could lead to legal and reputational issues.
Is a Certificate of Incumbency required for all types of businesses?
While a Certificate of Incumbency is commonly associated with corporations, it can also be relevant for other business entities and partnerships, to provide information about their key personnel and structure.
Is NotaryPro’s online drafting & notary service legally recognized?
Yes, NotaryPro’s documents are legally recognized.
NotaryPro’s documents have been accepted by many institutions and authorities, including the Government of Canada and Service Ontario.
Is NotaryPro’s online drafting & notary service secure?
Yes, NotaryPro uses the latest encryption technology.
Your personal information and documents are subject to the highest level of digital security, and we ensure that your documents are notarized in compliance with all applicable Canadian laws and regulations.
How much does it cost?
It’s free to create your document, although we do offer online notarization for a small fee.
That’s right! Creating your document comes at no cost to you, but if you would like to notarize it at the same time, we’re happy to help. Please find our detailed prices here.